Construction subcontractor compliance software for Ireland.
A simple digital record for machine certificates, operator tickets, inspections and expiry dates — without the folder of paperwork.
Get startedMachine register
Keep each digger, dumper, teleporter and other machine with its documents.
Certificates
Track GA1 examinations, insurance and other machine documentation with expiry dates.
Crew tickets
Track Safe Pass, CSCS and plant tickets for the people you send to site.
QR machine checks
Let operators scan a machine and complete a digital inspection on their phone.
Expiry warnings
See what is approaching expiry before a main contractor asks for it.
Action history
Keep a record of failed checks and what was done to resolve them.
Construction subcontractor compliance software
Subcontractors are often asked to provide the same information repeatedly: machine certificates, inspection records, operator tickets and proof that equipment is maintained. EquipSet gives you a single record to keep that information organised.
Instead of searching through a van, office folder or email thread, you can keep the record against the machine or person and make it available when required.
Arrive with the paperwork ready
Before most jobs, a main contractor will ask for the same things: insurance details, examination reports for lifting equipment, operator tickets, and evidence that machines are checked and maintained. When each of those lives against the right machine or person in one system, answering that email takes minutes instead of an evening.
Built for small crews
EquipSet is designed around phones. An operator scans the QR code on the machine, completes the check and moves on — there is no software to install and no office system to learn. The subcontractor plan is a flat €149/month for the whole firm; see pricing below.
One flat price for the whole firm
14-day free trial, no credit card required, cancel any time. Pay annually and get two months free.
Unlimited users — your whole firm included, no per-seat charges. Onboarding covers the setup: your machines and GA1 cert dates loaded in, printed QR labels for every machine, and a training session for the crew.
Included
- Machine register with GA1s, insurance & expiry warnings
- Crew tickets — Safe Pass, CSCS & plant
- QR machine inspections, faults & actions
- 10GB document storage
Not included
- Gate sign-in & site inductions
- RAMS & site forms
- Incidents & safety observations
Run your own sites? The Full Package adds every site-management module for €199/month.
Subcontractor questions
How much does the subcontractor plan cost?
€149 per month for the whole firm — unlimited users, no per-seat charges — plus a €499 once-off onboarding fee that covers setup, printed QR labels and training. There is a 14-day free trial and you can cancel at any time.
Is EquipSet suitable for a small subcontractor?
Yes. The subcontractor plan is designed for small crews with a handful of machines. It is phone-first, so operators complete checks by scanning the machine's QR code — no office system required.
What records can I keep?
Machines and their documentation — examination reports such as GA1s, insurance and other certificates with expiry dates — plus crew records like Safe Pass, CSCS and plant tickets, and the inspection, fault and action history for each machine.
Can a main contractor see my records?
Your EquipSet account is private to your business. You decide what to produce or share when a main contractor asks for it.
Will I know when something is about to expire?
Yes. Expiry dates are tracked against the machine or person, and approaching expiries are flagged in the system so you can renew before a main contractor asks.
Guides for Irish construction teams
Practical information on RAMS, site induction, equipment inspections and construction compliance.
Keep your site paperwork ready before you arrive.
Start with the subcontractor edition of EquipSet.
Get started